Prospecting for recruitment agencies

Who this is for

Agencies and independent recruiters who win clients through business development rather than inbound, in sectors where the same fifty employers hire again and again. It suits a consultant who bills at the desk and cannot spend Tuesday afternoons on client acquisition.

What Prospexly finds

Employers in the sector you recruit for, with their website, location and a description of the business. Enrichment adds headcount, which is the single best predictor of whether they use agencies at all.

Searches that work well here

• “Engineering companies in the North West with 50 to 250 staff”
• “Care home groups in Yorkshire”
• “Logistics companies within 50 km of Northampton”
• “Software companies in Bristol”

Who it identifies

Named people in the roles that can say yes, each carrying the page they were found on. Email addresses are only ever stored when they are published; a pattern-guessed address is refused rather than generated.

• HR Manager
• Head of People
• Talent Acquisition Lead
• Managing Director
• Operations Director

The angle the sequence takes: Their hiring problem, stated specifically: the roles their sector cannot fill, the time to hire that is stretching, the cost of a seat left empty. A recruiter who names the role reads as someone who works the market; one who lists their services reads as everyone else.

What happens automatically

1. Step 1

   Companies are found

   Grounded searches against live results, every company carrying the page it was found on. Anything that cannot be traced to a source is discarded.

2. Step 2

   The right people are identified

   The roles you name, looked up on the company's own site and the public record. Where a name has no published address, enrichment researches one and never guesses.

3. Step 3

   Addresses are verified

   Syntax, domain, mail servers, disposable providers and role accounts, before anything is sent. Undeliverable addresses are left out with the reason recorded.

4. Step 4

   The sequence is written and sent

   Each step written to the recipient from your offer and their record, threaded as a reply, and sent from your own mailbox at a pace its warmup allows.

5. Step 5

   Replies become opportunities

   A reply stops the follow-ups, opens an opportunity on your pipeline, marks the contact engaged and creates a task to answer them.

6. Step 6

   Everything lands in the CRM

   Companies, people, messages, opens, clicks and replies, on records you keep whether or not you stay on a paid plan.

On the self-serve plans you run the searches and enrol the people; on Managed the engine does every step above on a ten-minute timer and you answer the replies.

What it costs

One AI lead is one company or one contact. A search returning 10 companies with 1 contact each uses 20 leads. The Free plan includes the whole CRM and 2 AI leads a month with no card, so the first search costs nothing.

Questions from recruitment agencies

Can I keep candidates and clients separate?

Yes. Prospexly is a client-acquisition CRM: companies and the decision-makers inside them. It is not an applicant tracking system and does not try to be one. Keep candidates where they are and use this for the employers.

Will it contact companies I already work with?

Not if they are in your CRM. Every search excludes companies you already hold, and any address on your suppression list is never written to. Import your client list first and it becomes the exclusion list.

How many employers a week?

You set a ceiling — ten, twenty-five, fifty or a hundred new companies a week — and the mailbox's warmup ramp sets the real pace underneath it. A newly connected mailbox writes to a handful of new people a day and climbs from there; that is deliberate, because a recruitment domain that gets filtered is a recruitment business that cannot email candidates either.